Providing training facilities and accommodation for the Volunteer Reserve Forces and Cadet Organisations, the Lowland RFCA estate is spread over some 10,300 square miles, encompassing Strathclyde, Lothian, Borders, Dumfries and Galloway together with the Islands of Bute and Arran.
The Estates and Facilities Management team of 7 are based at the Association head office, Lowland House, with a forward base in Drumshoreland House, Broxburn. They are responsible, under the oversight of Defence Estates, for the provision of a full property management service to their customers located in 131 individual sites within the Association boundary.
With in excess of 600 individual assets under management, the team work closely with approved contractors and consultants to provide a professional service to the volunteer estate and its customers.
The service provided includes:
Planned maintenance – Based on a comprehensive Forward Maintenance Register, a managed programme of works provides for the replacement of key building elements and a rolling schedule of redecoration and repair of internal finishes.
Reactive maintenance – Prompt response to storm and accidental damage.
Statutory and mandatory inspection and testing, as laid down by statute and Ministry of Defence regulation - Control of asbestos, inspection and testing of boilers, electrical equipment and wiring, plant and lifting equipment together with the prevention of Legionella within hot and cold water systems.
Utilities and facilities management – Control of the use of energy on the estate, monitoring consumption and advising customers on best practice and energy saving measures within their individual buildings.
Project design and management – a limited design and project management service is provided in-house. External design teams are appointed for large capital projects, and are overseen by the Lowland RFCA estates team.
Funding for all work within the Association is on an “annuality” basis. This means that all monies allocated have to be spent between 1st April and 31st March, the Financial Year.